HOW IT WORKS

STEP 1 | The applicant fills in the form at this link (YOUR PURCHASE INQUIRY) introducing all required attachments OR transfers by email the quotation request to IBT providing detailed information about the requested products. (Tender specifications, technical specifications, technical drawings, quantities, images of the requested items, average budget etc.) and attached documents pertaining to the request.

STEP 2 | IBT will analyze the request and, if not satisfactory to all parameters necessary to be correctly processed, will ask for additional information via email.

STEP 3 | If IBT will confirm the assumption of the assignment, the actions to identify the unit prices of products requested by client will start.

STEP 4 | Once above process completed, IBT will offer to the applicant the best FOB (Freights on board) Unit prices with a limited validity period.

STEP 5 | In the event that prices proposed by IBT in step 4 are accepted by the Client, a Mandate for the assignment of the mission in favor of IBT will be signed between the two parties.

STEP 6 | Following the signing of the Mandate, IBT will complete the Pro Forma Invoice with logistic loading plans, availability times of the production(s), number and type of containers (or spaces on vessels in case of machinery or bulk transports), costs for loading and internal transport, Insurance, transport costs from the upload port to the port of destination will be calculated at this stage. The availability of quality certificates requested by the customer and the conformity of the products as per the project specifications will also be confirmed. “Terms and Conditions” will indicate the validity of the offer, exchange rates, port of embarkation etc.

STEP 7 | In the event of a request for samples, IBT will take care of sending the requested samples as per ESSENTIAL CONDITIONS n°2.

STEP 8 | Following validation of last edition of the offer, the “Supply Contract” will be signed between the parties.

STEP 9 | Once Supply Contract signed, the Customer will proceed to start local procedures for importation on the basis of last validated proforma invoice to be able to move forward to Swift Transfer for Down Payment as described in ESSENTIAL CONDITIONS n°3.

STEP 10 | Upon receipt of Swift Transfer for Down Payment, the preparation of goods will begin and third parties’ inspections planned.

STEP 11 | During the production process and when goods are ready for loading (depending by case-by-case models and nature of merchandises), IBT will procure to the Customer third – parties Inspection Reports and photographic material support.

STEP 12 | The Customer will pay Last Payment as described in ESSENTIAL CONDITIONS n°3 or, in the case of sales contracts with LC payments, the relevant documentation will be prepared accordingly.

STEP 13 | Upon receipt of the above payment (or procedures related to the LC) logistics operations will begin and IBT will inform the Customer about the evolution of loading process through reports and photographic material support.

STEP 14 | Upon completion of logistics operations, IBT will send to Customer original copy via email and via DHL / UPS / FEDEX of the Final invoice, Bill of Lading/s and Packing List as well as the references of the itinerary of the ships on which the containers / goods will have been loaded and information for Tracking.
Invoices are always issued directly by INTERNATIONAL BUSINESS TRADING LTD, Hong Kong as exporter who remains the sole interlocutor of the importing customer.
Rarely, usually in the case of complex supplies and LCs opened specifically for that purpose, deliveries are invoiced directly by IBT’s partner manufacturer.

STEP 15 | The Customer is responsible for all import operations starting from the arrival of the ship (s) at the Port of destination.

1. The supplies can be taken over by IBT only if the requested material can fill at least 1×20′ or concerns machinery transported on flat racks or bulk vessels. Except for exceptional cases and for samples, any supply of small dimensions or few units is excluded.

2. The supply of any form of samples and logistic/transport costs are at the charge of client and deducted by final purchase amount. Invoice “for samples” will be introduced to the applicant.

3. Payments for supplies are always made via Swift Transfer as follows:

• • DOWN PAYMENT: 40% (not customized goods) and 50% (customized goods) (Bank Guarantee for Advance Payment could be provided, if asked at the cost of 5% of guaranteed amount)
  • FINAL PAYMENT: subject to notification of goods ready for loading and sending of Inspection Reports issued by Third-Party inspection company (in the manner envisaged for each type of supply)

In the case of an LC being opened, the payment terms are governed by the LC text as agreed between the parties.

4. The cost of the insurance is always suggested but not mandatory, it is a client’s discretion.

5. Quotations required for participation in tenders are valid for 1 (one) month only.

6. Quotations are proposed at the lowest applicable price, to be avoided requests of extra discounts.

7. Quotations are always CIF/C&F Port of destination, all import and transport costs of goods from destination port to construction site/final destination are borne by the customer 1. who, once in possession of IBT’s final offer, may request a quotation from their customs agents for the import cost and delivery to the final destination.
The installation of materials always remains at the charge of the customer.